Frequently asked questions
Product overview
What is Lightspeed365?
Lightspeed365 is an intranet-in-a-box solution built entirely on SharePoint Online. It allows organisations using Microsoft 365 to quickly launch a modern, engaging intranet that supports internal communications, employee engagement, and knowledge sharing without the need for custom development.
Is Lightspeed365 an intranet in a box for SharePoint?
Yes. Lightspeed365 provides a ready-made intranet experience built on top of SharePoint Online. It includes custom web parts, templates, analytics, and personalisation tools that transform native SharePoint into a complete intranet platform.
How does Lightspeed365 work with Microsoft 365?
Lightspeed365 runs natively inside your Microsoft 365 tenant. It integrates with SharePoint Online, Microsoft Teams, Viva Connections, Outlook, and Azure AD to provide a connected and secure digital workplace.
Who is Lightspeed365 for?
Lightspeed365 is designed for internal comms, HR, IT teams, and business leaders. It suits organisations that want a modern intranet built on Microsoft 365, with fast deployment, minimal IT overhead, and excellent user experience.
What makes Lightspeed365 different from other SharePoint intranet products?
Lightspeed365 stands out for its deep Microsoft 365 integration, easy page-building tools, extensive web part library, and fast setup. Unlike many SharePoint intranet products, it requires no proprietary platform or third-party infrastructure.
Features & functionality
What features are included in Lightspeed365?
Lightspeed365 Core includes 24 SharePoint web parts, a news feed, app launcher, staff directory, personal dashboards, analytics, events, web poll, social feeds, onboarding templates, and support for department and team pages.
Lightspeed Premium includes a further six enterprise features such as site index, site provisioning, noticeboard and push notifications
Can I personalise content with Lightspeed365?
Yes. Lightspeed365 lets you target content to users based on Microsoft 365 groups (Entra groups). It also has some elective personalisation (selected by the employee). This enables personalised intranet experiences at scale.
Does Lightspeed365 offer multilingual support?
Yes. Lightspeed365 supports multilingual content using SharePoint’s built-in translation features. All custom components are compatible with multilingual frameworks for global intranet deployments.
Can Lightspeed365 show different content to different users?
Yes. Lightspeed365 supports audience targeting using Microsoft 365 groups (Entra groups). You can deliver different news, tools, or links to specific employee segments.
Does Lightspeed365 include intranet analytics?
Yes. Lightspeed365 includes the ability to embed a tracking code for your preferred reporting tool. We recommend Microsoft Clarity which has dashboards showing content performance, user engagement, and page visits. These insights help intranet managers measure reach and optimise internal communications.
How does Lightspeed365 support hybrid and remote teams?
Lightspeed365 supports remote and hybrid working by offering browser-based and mobile-friendly access. Employees can access the intranet through Microsoft Teams or SharePoint from any device, anywhere.
Can I integrate Lightspeed365 with Microsoft Teams and Viva?
Yes. Lightspeed365 works inside Microsoft Teams as a tab or app and integrates with Viva Connections to deliver personalised dashboards and navigation from within the Teams interface.
Does Lightspeed365 support document management or policy publishing?
Yes. Lightspeed365 enhances SharePoint’s document libraries to support structured document publishing. It can be used for policy hubs and integrates with policy management tools like Xoralia for compliance workflows.
Microsoft 365 and SharePoint compatibility
Is Lightspeed365 built on SharePoint Online?
Yes. Lightspeed365 is built entirely on modern SharePoint Online. It uses native Microsoft 365 functionality inside of your tenant and does not introduce any external platforms, services or codebase.
Does Lightspeed365 work with SharePoint modern sites?
Yes. Lightspeed365 works with SharePoint modern communication and team sites. It adds layouts, templates, and components that improve usability and design flexibility.
Can Lightspeed365 be deployed in Microsoft Teams?
Yes. Lightspeed365 can be added as a tab or app inside Microsoft Teams, allowing users to access the intranet without leaving the Teams environment.
How does Lightspeed365 enhance SharePoint’s out of the box features?
Lightspeed365 enhances SharePoint by adding advanced content targeting, flexible layouts, analytics, richer design options, and custom widgets—features not available natively in SharePoint.
Implementation & ease of use
How long does it take to launch a Lightspeed365 intranet?
A completely new intranet using Lightspeed365 can typically be launched within 4 to 8 weeks. The fast rollout is supported by pre-built templates, reusable components, and structured implementation support.
For existing intranets, Lightspeed365 can be added in a matter of hours.
Is Lightspeed365 easy to set up and manage?
Yes. Lightspeed365 is designed for non-technical users. Communications and HR teams can manage content, build pages, and publish updates using intuitive drag-and-drop tools. The product includes a comprehensive set of tutorial videos.
Do I need IT support to use Lightspeed365?
Minimal IT involvement is required after initial deployment. Business teams can run and update the intranet independently using SharePoint’s interface and Lightspeed365’s admin tools.
Can I use Lightspeed365 with my existing SharePoint site?
Yes. Lightspeed365 can be installed into your existing SharePoint Online environment. It works with existing structures and enhances them with new features.
What training or support is available with Lightspeed365?
Every Lightspeed365 implementation includes video training, user guides, and ongoing support. Customers receive help during rollout and access to new feature updates over time.
Additional training and support are available to meet the needs of every organisation.
Security & compliance
Where is Lightspeed365 data hosted?
All data in Lightspeed365 is stored in your Microsoft 365 tenant using SharePoint and Microsoft Azure. No external storage or cloud services are used.
What encryption standards does Lightspeed365 use?
Lightspeed365 uses Microsoft 365’s encryption standards. Data in transit is protected with TLS and data at rest is encrypted with AES-256.
Is Lightspeed365 ISO 27001 compliant?
Yes. Lightspeed365 inherits Microsoft 365’s compliance certifications, including ISO 27001, SOC 2, GDPR, and HIPAA. No external systems are added to your tenant.
Does Lightspeed365 operate within my Microsoft 365 tenant only?
Yes. Lightspeed365 is deployed entirely within your Microsoft 365 environment. It uses native SharePoint Online and Azure AD functionality to ensure full data control.
How are user permissions and access managed in Lightspeed365?
Lightspeed365 uses SharePoint’s standard permissions model and Azure Active Directory. You can control access to pages, content, and components using existing Microsoft 365 groups.
Does Lightspeed365 maintain audit trails and version control?
Yes. Lightspeed365 leverages SharePoint’s native version history and Microsoft Purview audit logging to provide full visibility into changes and user activity.
Can I require employee attestation for intranet content?
Lightspeed365 integrates with tools like Xoralia to support employee policy attestation, read tracking, and compliance workflows for regulated content.
How does Lightspeed365 support data residency and regional compliance?
Lightspeed365 respects your Microsoft 365 tenant’s data residency settings. You can choose a data region (e.g. UK, EU, US) when setting up Microsoft 365, and all intranet data will remain within that region.
What incident response or vulnerability management processes are in place?
Lightspeed365 follows Microsoft’s secure development and monitoring protocols. Because it runs entirely inside Microsoft 365, it benefits from Microsoft’s built-in vulnerability scanning, patching, and incident response capabilities.
Comparison & alternatives
How does Lightspeed365 compare to Valo, Powell or LiveTiles?
Lightspeed365 is faster to deploy and more natively integrated into Microsoft 365 than Valo, Powell or LiveTiles. It runs entirely within SharePoint, avoids third-party hosting, and gives organisations full control over branding and configuration.
What’s the best SharePoint intranet for mid sized businesses?
For mid-sized businesses using Microsoft 365, Lightspeed365 is an ideal solution. It offers enterprise-grade features, fast deployment, and ease of use at a price point and scale that suits growing teams.
Is Lightspeed365 a good alternative to Viva Connections?
Yes. Viva Connections shows SharePoint content inside Teams. Lightspeed365 enhances the SharePoint content itself—making it more useful, engaging, and personalised—while also working seamlessly with Viva.
Use cases & success stories
What are some examples of intranets built with Lightspeed365?
Lightspeed365 powers intranets for companies in healthcare, finance, retail, and professional services. Use cases include HR hubs, corporate news portals, team homepages, onboarding centres, and knowledge bases. For examples see https://lightspeedintranet.com/sharepoint-designs/
Is Lightspeed365 suitable for regulated industries like finance or healthcare?
Yes. Lightspeed365 is used by organisations in regulated industries. It supports compliance by operating entirely within Microsoft 365 and offering secure document publishing, permissions control, and policy integration.
Can Lightspeed365 support internal comms and HR use cases?
Yes. Lightspeed365 is ideal for internal comms and HR teams. It enables news distribution, content targeting, event promotion, employee directories, and onboarding—all within a user-friendly, SharePoint-based intranet.
