Option 1
SharePoint Online out of the box
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- Quick to implement
- Low licensing costs
- Data in your M365 tenant
- Strong option for small companies with straightforward needs
- Full integration with M365 suite
- Copilot integration
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- Missing features and gaps e.g. for internal communicators, content governance etc.
- Rarely meets the needs of mid- and large organisations
- Limited branding options
- Overall medium to high total cost of ownership (TCO)
- Harder to manage
- Might not meet specific custom needs
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Option 2
SharePoint in-a-box intranet software
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- Quick to implement
- Overall low to medium total cost of ownership (TCO)
- Data in your M365 tenant
- Full features to support an intranet, including for internal communications
- Easier ongoing management
- More branding options
- Full integration with M365 suite
- Copilot integration
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- Initial additional licensing and implementation costs
- Might not meet specific custom needs
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Option 3
Standalone in-a-box intranet that integrates with SharePoint
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- Full features to support an intranet, including for internal communications
- Easier ongoing management
- More branding options
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- Overall medium to high total cost of ownership (TCO)
- Limited integration with M365 suite
- Data not in your M365 tenant
- Less ROI for investment in SharePoint and M365
- Might not meet specific custom needs
- Far less likely to integrate with Copilot
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Option 4
Customised SharePoint Online
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- Meets specific custom needs
- Usually full integration with M365 suite
- Data in your M365 tenant
- Copilot integration
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- Overall medium to high total cost of ownership (TCO)
- Takes longer to implement
- Technical debt
- May be against IT policy
- Higher ongoing effort to maintain customised parts
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